Partnership Agreement is a document all partners sign after the project approval. It has to be signed and sent to the Managing Authority (MA). Only after that the MA can issue the Subsidy Contract.
The document “Amendment to the Partnership Agreement” should be signed by the project partners, in case there are changes in project partnership, and then sent to the Managing Authority.
Subsidy contract
is the grant agreement about the Programme financing for the project. It is signed by the lead partner and MA after the final approval of the project and after signing of the Partnership Agreement. Subsidy contracts are provided to the lead partners of the approved projects by the MA after receiving the signed partnership agreements from the lead partners.
Reporting Forms are used to report on the project implementation after each milestone/reporting period (3 or 6 months, depending on the initial choice made by the project).
Partner report forms
Each partner has to submit a partner report with expenditure and activity description to Estonian or Latvian first-level control body (together with all the supporting bookkeeping documents).
Please note that the reporting forms are slightly different for the projects, which were approved before December 2011 and there are different forms for the project partners, who have chosen to use the flat rate for reporting administration costs (budget line 2). Therefore please carefully choose the appropriate form.
Partner report forms for milestone/reporting period of 3 months for partners, who have
not applied to use the flat rate:
applied to use the flat rate:
Partner report forms for milestone/reporting period of 6 months for partners, who have
not applied to use the flat rate:
applied to use the flat rate:
Expert justification form
is a simple template to fill and submit for justification of the experts chosen under the budget line "external expertise".
Progress report forms
The lead partner submits the confirmations on project partners’ expenditures and the progress report of the whole project to the JTS.
Please use this progress report form if your project follows milestones/reporting periods of 6 months:
Please use this progress report form if your project follows milestones/reporting periods of 3 months:
Final report form is a document to be submitted by all the lead partners at the very end of the project.
Pre-payment requests
After all the project partners have submitted partner reports to the FLC bodies, the lead partner has a right to send a pre-payment request to the JTS.
Please note that the request cannot be submitted in the case of the first and last reporting period!
Below is the description of the procedure and pre-payment request form.
Cost-sharing agreement
templates are useful in cases, when the partners share costs and make a joint order from the same service provider or vendor. There are two different templates, according to the procedure of the cost sharing:
Method 1 - the cost-sharing partners transfer their share of the costs to the implementing partner before the implementing partner makes payment to the service provider.
Method 2 - Please use this template when using the cost-sharing method where the implementing partner pays first to the service provider and after that collects payments from the cost-sharing partners.
Method 3 - Please use this template when using the cost-sharing method where the implementing partner carries out tendering and/or contracting, but invoices are paid by each partner separately to the service provider, based on the invoices submitted by the service provider.
Please note that according to Estonian national First Level Control guidelines the partners are strongly recommended to consult about cost-sharing method with their national first level control body beforehand.
